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Core Functions & Responsibilities

 

 

 

The main function of this Section is generally to manage and administer the administration and finance affairs. This section is divided into 4 units which are as follows:-


1. Human Resources Unit

2. Management Unit

3. Archive Unit

4. Registry Unit

 

Human Resources Unit

  • Secretary and Head of the Secretariat to the Human Resources Committee of the Attorney General's Chambers.
  • Managing the filling of posts and confirmation of posts including Daily Paid Posts.
  • Managing the recommendation for promotion including the Fast Track Promotion.
  • Implementation of the 'Talent Management & Succession Planning'.
  • Planning and Management of the Schemes of Service.
  • Planning and Management of the Development Programme including Long Term (LDP) & Short Term (HRD) Training.
  • Management with regard to attending of Meetings, Conferences, Visits & Courses.
  • Monitoring the achievement of KPI for every Division.
  • Coordinating the management of performance of the officers and staffs of Chambers.

Management Unit

  • Management and handling the general administration of Chambers including record of services, leave application and recommendation for bestowal of awards and medals.
  • Management and handling of GEMS.
  • Preparing annual Budget of Chambers and Report of Allocation of Expenditure.
  • Management and handling of financial affairs including salaries, allowances and loans.
  • Responsible for providing a conducive atmosphere and comfortable and safe in workplace including the custody and maintenance of assets of Chambers.
  • Planning, managing and implementation of RKN projects and Special Provisions.
  • Responsible for press release, media coverage and publicity towards improving the image of Chambers and handling of visits to Chambers or outside Chambers.

Archive Unit

  • Responsible to the Chambers in ensuring the smooth running of the files and records by recording the outgoing/incoming files in the computer and file entry, to record all correspondences received from the Confidential Secretary (AGC) in the computer and acceptance entry file for the action of the instructed officers.
  • Responsible in the planning and maintenance of indices and filing system (record keeping), including preservation of file covers by replacing damage ones.
  • Responsible for the opening of files in relation to new matters and the closing of files upon instruction and if considered necessary.
  • To update files and to check the cross reference of the documents, papers and other correlative matters.
  • To check all correspondences received from typist to ensure the reference of the correspondences is correct or otherwise.
  • To perform/carry out other duties as instructed/directed by the Attorney General and Heads of Divisions.
  • To enter in the list of file indices of any sub-file opened for matters in relation to claims for payments/debts/overdue from Ministries and Government Departments.
  • To check AIMS system continuously in order to obtain the file reference of any correspondence receives and application to open new files as well as to ensure the reference is correct.
  • To ensure that every new file opened is entered into AIMS system and no continuously update it including list of file indices in relation to payment claims/overdue from Ministries and Government Departments.

Registry Unit

  • Receiving, reviewing and processing new application and cancellation of Power of Attorney.
  • Receiving application for registration of marriages of non-Muslims who wed traditionally within and outside Brunei.
  • Processing, reviewing and preparing certificate of marriage for Register of Marriages.
  • Receiving payment and issuing receipt of payment accepted by the Registration Unit in relation to the registration and cancellation of Power of Attorney and registration of marriages.
  • Preparing Revenue Detail Report.
  • Managing registration of Bills of Sales.


Organizational Structure

ADMIN OS.jpg

 

 

Contact Information

Email: admin.finance@agc.gov.bn

           hrc@agc.gov.bn