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Archive Unit


  • Responsible to the Chambers in ensuring the smooths running of the files and records by recording the outgoing/incoming files in the computer and file entry, to record all correspondences
  • Received from the confidential secretary(AGC) in the computer
  • Acceptance entry file for the action of the instructed officers
  • Responsible in the planning and maintenance of indices and filing systems(record keeping), including preservation of file covers by replacing damage ones
  • Responsible for the opening of files in relation to new matters and the closing of files upon instruction and if considered necessary
  • To update files and to check the cross reference of the documents, papers and other correlative matters
  • To check all correspondence received from typist to ensure the reference of the correspondence is correct or otherwise
  • To  perform/carry out other duties as instructed/directed by the Attorney General and Heads of Divisions
  • To enter in the list of file indices of any sub-fle opend for matters in relation to claims for payments/debts/overdue from Ministries and Government Departments
  • To check AIMS system continuously in order to obtain the file reference of any correspondence receives and application to open new files as well as to ensure the reference is correct
  • To ensure that every new file opened is entered into AIMS system and no continuously update it including list of file in relation to payment claims/overdue from Ministries and Government Departments.